Shipping Operator

Group 29



Stroke 1

Role Type


Group 7


London, UK

Our client is a very successful Commodity Trading business based in London, the Ship Operator ensures that the cargo is transported safely and efficiently on controlled and Voyage Chartered Tonnage. They act as the coordinator and liaison between the Traders, Cargo desks, Chartering and Vessel Owners, Master, Service Providers, and brokers. They manage the voyage P/L and performance of vessels against the contractual terms and voyage estimates.


  • Reporting to the Shipping Operations Manager, this position is responsible for daily shipping operations from the vessel on subs until the shipment is fully completed and is required to provide prompt operational support through monitoring the shipments under the company’s charter.
  • Ensure smooth and timely operations on vessel clearance, stowage plan preparation according to trading/charterer requirement, terminal/port requirement and internal safety requirement, itinerary update, voyage order distribution, shipment status update, e-filing as well as freight payment.
  • This position is also responsible for shipping operation of time charter fleet, including but not limited to arranging bunker supply, reviewing and settling port disbursements, following charterers’ requirements on each voyage basis voyage order, various operational cost calculation, e-filing as well as freight billing and collection.
  • Ensure that the Charter Party (CP) terms and company policies/compliance rules are closely complied with and adhered to.
  • Liaise closely with external stakeholders, including but not limited to owners, charterers, brokers, agents, P&I clubs, and any concerned parties during spot charter shipment.
  • Liaise closely with internal stakeholders, including but not limited to charterers, cargo operations, vetting, legal, finance, and any concerned teams to ensure smooth communication within the company.
  • Respond promptly to queries/issues/disputes arising during the voyage, cooperating with concerned internal and external parties until they are resolved.
  • Liaise and coordinate among all internal and external stakeholders in the event of shipment incidents and emergencies on vessels during voyage until issue are resolved
  • Maintain a various database of chartering / operational information on a daily basis
  • Keeps Company system updated with the entries of contract details and accruals for the costs where invoices are expected in accordance with the Charter Party
  • Assists in the preparation of weekly/monthly/yearly management reports.
  • Prepare registration documents for various counterparty registration to ensure company compliance rules are adhered to and counterparties are registered timely as per the chartering requirement.
  • Other Project related tasks as requested by the Charterers, Shipping Operation Team Lead, or management.


  • Prior shipping operations experience in the oil or tanker industry
  • Knowledgeable and good understanding of shipping operations in the oil or tanker industries
  • Strong analytical and numerical skills
  • Strong attention to detail
  • Team player
  • Able to work under pressure and meet tight deadlines
  • Proactive and highly motivated approach
  • Strong interpersonal communication and coordination skills
  • Ability in forward planning and optimization in tanker voyage handling
  • Ability to multi task in managing multiple shipments across all cargo grades
  • Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Excellent written, spoken communication skills
  • Good interpersonal skills, able to liaise effectively externally and internally
  • Possess personal integrity and trustworthiness


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