Operations Administration Officer

Group 29



Stroke 1

Role Type


Group 7


Rotterdam, NL

Our client is an International Commodity trading, marketing, and Chartering company, based in the heart of Rotterdam, with offices and operations in over 30 countries worldwide.

We are looking for an Administration Officer to join the Trade Operations Department. In this position, you will be part of the Operations Administration team and be responsible for the daily handling of shipping documents mainly for Cotton trading.

You will need to be in constant contact with the Cotton execution team in order to review and process documentary instructions and letters of credit. You will be the central point for collecting, combining, issuing, and sending all relevant documents timely. This role requires an office presence 5 days a week.


  • Issuing Goods invoices for each of the documentary presentations that you are handling.
  • Issue Beneficiary documents as need it in order to fulfil the contractual obligations.
  • Gather the sets of documents and ensure they are complete and accurate.
  • Review sets of documents according to terms in the contracts, Letter of credits and/or additional instructions.
  • Send timely the sets of documents to the clients and banks according to the instructions given by the Execution team.
  • Be the point of contact for questions from the Operations officers.


  • Strong attention to detail and ability to set priorities to meet the deadlines.
  • MBO4 level of thinking, preferably in logistics, MER, or office support.
  • Strong administrative skills and structured way of working.
  • Ability to work in a fast paced and demanding work environment.
  • Experience working with Word and Excel.
  • Good command of English language (spoken and written).
  • Knowledge of document handling and or commodity trading is a plus.
  • Knowledge of Letters of Credit is a plus.
  • A pro-active approach, foreseeing potential issues and quickly finding solutions when they arise.


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