HR Assistant

Group 29

Salary

COMPETITIVE

Stroke 1

Role Type

Permanent

Group 7

Location

London, UK

The HR Assistant role provides support across a range of HR, Payroll and Benefit functions for a global Commodity Trading business in London and various group companies.

DUTIES AND RESPONSIBILITIES

Payroll and Benefits

  • Day to day processing of professional, accurate and timely payroll services to include:
  • processing new joiners and leavers on Payroll/HR system
  • processing contractual changes and ad hoc payments
  • processing statutory payments (SMP, SSP, SPP, ShPP)
  • collating and processing overtime claims
  • processing G AYE deductions and taxable benefit choices
  • producing and distributing monthly payroll reports
  • Payroll reconciliations (preparation of salary and payroll control spreadsheets for sign off)
  • Process annual salary increases, prepare and issue employee increase letters (via email/letter as required)
  • Processing benefit related invoices and recharges on SAP
  • Assist with payroll year end processing (P60s, P11Ds)
  • Deal with employees general queries and escalate/signpost as appropriate
  • Assist the Payroll & Benefits Manager with ad hoc tasks in busy periods

HR Functional Support

  • Support recruitment to include assisting in pre-employment checks and verifications
  • Support routine processes for on boarding new joiners
  • Setting up new employees on HR Database and SAP (for expenses)
  • Maintaining and updating HR Database with any changes to employee records, including contract changes, leavers, reporting lines etc.
  • Updating SAP with any bank account changes from employees
  • Updating department structure charts
  • Processing HR admin related invoices on SAP
  • Filing all employee documents in personnel files and/or electronically as required
  • Ordering eye vouchers and issuing to employees, logging details on spreadsheet and recharging at the end of the financial year
  • Assist the HRBP with ad hoc tasks in busy periods

This information does not define or limit the scope of employment and the Company might reasonably require the jobholder to perform other duties from time to time.

REQUIRED SKILLS AND QUALIFICATIONS

ESSENTIAL

  • Ability to maintain total confidentiality of information with regards to all employee matters.
  • Attention to detail and ability to work to high level of accuracy, prioritising critical tasks
  • Demonstrable experience of working in a high-volume administrative role
  • Excellent organisation skills and able to prioritise multiple and sometimes conflicting Excellent organisation skills and able to prioritise multiple and sometimes conflicting tasks
  • Strong team player who works well using their initiative to get the job done within Strong team player who works well using their initiative to get the job done within deadlines and to the required standard deadlines and to the required standard
  • Professional verbal and written skills
  • Able to communicate with a wide range of individuals and to adapt style to the individual
  • Proactive and solution oriented
  • Ability to work flexibly and adapt to changing work practices and priorities
  • Microsoft Office skills (Word, Excel, PowerPoint) to intermediate level
  • Previous experience in a HR functional support role

DESIRABLE

  • Previous experience of Payroll processing
  • Knowledge of SAP

APPLY TODAY

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