Documentation Specialist

Group 29



Stroke 1

Role Type


Group 7


London, UK

Our client is an agricultural trading company head quartered here, in London.  

This is an exciting opportunity for someone to join as an experienced and high calibre Documents Specialist reporting to the Regional Operations Manager to work in a truly global environment. The role provides long term potential within the challenging and fast paced soft commodities industry.

They provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. You will benefit from a competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.


  • Preparation and processing of shipping documents such as Bills of Lading, Certificates of Origin, Phytosanitary, Health, Radioactivity and, Weight and Quality Certificates.
  • Daily liaison with contractual counterparties, banks, in-house trading staff, and Operations Department colleagues both in London and overseas.
  • Negotiating Documents for payment basis CAD, Bank Documentary Collection, and Documentary Letters of Credit.
  • Processing purchase and peripheral services invoices and raising sales invoices for sugar on in house IT system (ITAS).
  • Arrangement of LOI release of cargo, when required.
  • Managing sales counterparty payment progress.
  • Arranging insurance cover of shipments.
  • Supporting of document’s team members, in our external offices.


  • Work based experience gained within an operations function of a trading house is required, ideally the successful candidate will have some shipping and documentation experience.
  • French and English are essential.
  • An understanding of Documentary Letters of Credit, Bank Collection procedures and payment instruments such as avalised drafts would be ideal.
  • Be well versed in respect to UCP 600 and lCC Nr 522 (“Uniform Rules for Collections”)
  • Be numerate with strong lT skills.
  • Possess attention to detail and accuracy.
  • A CDCS qualification would be a distinct advantage.


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